REGISTRATION FEES*

Please note all registrations must be completed via the online platform.

Click here to register & save up to 100 € on registration fees.

Registration fees include:

  • Participation in the plenary meetings and workshops
  • One invitation to the Welcome Evening on Monday, 12 October 2020
  • One divisional buffet luncheon including drinks per convention day
  • Access to the exhibition and networking area
  • Access to the Gold Member Lounge (for BIR Gold Members)
  • Accompanying life partner's complimentary Welcome Reception invite (if applicable)

Please note: registrations will not be processed without proof of payment

* All registration fees are including VAT

BIR MEMBERS

CATEGORY ON OR BEFORE 31 JULY BETWEEN 1 AUGUST & 10 OCTOBER ON OR AFTER 11 OCTOBER
BIR Gold Member* 1,450 € 1,550 €  1,650 €
BIR Ordinary Member 1,550 €  1,650 €  1,750 €
BIR Member company
Exclusively active in textiles, plastic or tyres
1,150 € at all times
Young Traders**
(representing a BIR member company - under 35 years old)
1,150 € at all times
Plastics/Tyres & Rubber joint session (Wednesday) 500 € at all times

* Special discount: For any Gold Member company that wants to register more than two delegates, a special discount of 20% will be applied to additional delegates’ registration fees, provided that all registrations are completed, paid and not cancelled. The discount doesn’t apply to already discounted rates.

** See below guidelines ‘You are a Young Trader'

BIR NON MEMBERS*

CATEGORY AT ALL THE TIMES
Observer 2,000 €
Plastics/Tyres & Rubber joint session (Wednesday) 500 € at all times

* see ‘Conditions of Attendance’ 

BIR EXHIBITORS*

CATEGORY FEE
Exhibitor from a BIR Gold Member company* 1,250 €
Exhibitor from a BIR Ordinary Member company* 1,450 €
Non-Member Exhibitor* 1,950 €
Stand Only Pass BIR Member Exhibitor* 1,000 €
Stand Only Pass BIR Member Exhibitor* 1,450 €

* see ‘Conditions of Attendance’ 

REGISTRATION GUIDELINES

CONDITIONS OF ATTENDANCE

The convention is exclusively accessible to fully registered delegates representing member companies and national associations affiliated to BIR, which have paid their 2020 annual membership dues to BIR, as well as to special guests and Observers (subject to conditions).

Membership within a national federation affiliated to BIR does not automatically entitle a company to register delegates to the convention at the reduced BIR member conditions, apart from members of the host country’s national association Tudam.

An accompanying life partner is NOT a delegate. The complimentary life partner only has access to social events but not to the convention area. The status of ‘life partner’ excludes business partners, colleagues and other family members.

Registrations will not be processed without proof of payment.
A confirmation will only be sent by e-mail if above conditions are fulfilled and after the payment has been received.

Each participant should be registered with their own unique e-mail address in order to gain access to products and services related to the convention, such as access to the mobile app, conference proceedings, online evaluation and participants list.

REGISTRATION SECRETARIAT CONTACT DETAILS

BIR has appointed an external support team for convention registrations:


Contact: Justine Colaux
Tel: +32 2 776 06 53
Fax: +32 2 779 59 60
Email: bir@clq-group.com

Please make sure to always quote “BIR Convention” in all your communication.

YOU ARE NOT A BIR MEMBER

“Observer” registration status can be granted to representatives from non-BIR-member companies for a maximum of ONE convention. After that, every observer needs to make sure that his/her company joins BIR as a member in order for him/her to attend any future conventions. Please note that new membership applications must be submitted by 1 September 2020 at the latest.

Please contact the Registration Secretariat (bir@clq-group.com) to register as Observer.
For membership inquiries, please contact Katia Bultot (membership@bir.org).

YOU ARE AN EXHIBITOR

The exhibitor’s official representatives must register by filling in the online registration form via a dedicated password which will be sent to you by email as soon as stand booking is confirmed.

Please go to the Exhibition section for more information or contact Antoine Breysens (abreysens@bir.org). 

YOU ARE A YOUNG TRADER

Young executives (up to the age of 35) of BIR members companies can participate in BIR conventions at a reduced fee. A Young Trader can participate in all commodity and trading sessions and is entitled to take part in the Young Traders Networking Evening (at an additional fee), which represents an excellent networking opportunity.
Please note that a passport copy must be provided when registering as Young Trader.

PAYMENT

We accept bank transfers and Visa, MasterCard and American Express credit cards. Payment is due upon receipt of the invoice and must be made in Euro, without deduction of any bank charges. Bank transfers must specify full details of the payer.
Deadline for acceptance of bank transfers: 30 September. After this date, only credit card payments will be accepted.

BANK DETAILS:

Account holder: Bureau of International Recycling
Account number: FR76 3002 7160 9500 0201 2470 110
SWIFT code (BIC): CMCIFRPP
Bank: CIC Le Havre Entreprises, 
22 rue Dupleix, Le Vendome, 
76600 Le Havre, 
France

Please indicate the participant’s registration reference number as purpose of payment, which is clearly indicated on the invoice.
A confirmation will only be sent by e-mail if above conditions are fulfilled and after the payment has been received.

Registrations will not be processed without proof of payment.

CANCELLATION AND REFUND POLICY

BIR is aware that your business environment is continuously changing, and our aim is to support you with a flexible approach when it comes to BIR convention registration cancellations. However, please keep in mind that we commit to expenses for each participant well in advance of the event and we must strictly adhere to the cancellation and refund policy outlined below.

All cancellations of registration must be notified in writing to bir@clq-group.com and will be subject to the following conditions:

  • Cancellations received on or before 31 July 2020: full refund of the registration fee minus an administrative fee of 250 EUR;
  • Cancellations received from 1 August 2020: no refund will be granted.

Any applicable refunds will be processed after the convention. Any refunds to credit card payments may only be credited back to the original credit card and cannot be refunded to a different card. In case of overpayment or double payment, refund requests including valid proof of the overpayment or double payment must be made in writing to bir@clq-group.com no later than 2 weeks after the closure of the convention.

There will be no refunds:

  • On Divisional Luncheon tickets;
  • On Social Events;
  • To participants not attending plenary meetings, workshops, coffee breaks, luncheons or evening functions included in their registration fees.
SUBSTITUTION

Substitutions are permitted until 30 September 2020. Substitutes must work for the same company as the original registrant, must be in the same registration category (or additional fees may apply) and invoicing information must stay the same. Substitutions must be notified in writing to bir@clq-group.com. Once a badge has been issued onsite, substitutions are no longer allowed.

Sharing of registrations is not permitted.

The BIR Convention Registration Terms and Conditions apply to all registrations.

VISA

Some participants may need a letter of invitation from the convention organisers in order to obtain a visa for entry into Turkey. The organisers will not be able to contact or intervene with any Turkish embassy or consulate office abroad on your behalf. This procedure is intended to assist participants who need to obtain a visa or permission to attend the 2020 World Recycling Convention & Exhibition and is not an official invitation covering fees and/or any other expenses or financial support from BIR.

We recommend you to visit this official website for more details about visa procedure. http://www.mfa.gov.tr/visa-information-for-foreigners.en.mfa

Please start the visa application process as early as possible and at least six weeks prior to your departure. The organisers are not to be held responsible for the outcome of your visa application.

When you are registering, please tick the appropriate box to indicate that you require an official letter of invitation. Passport number, date and place of issue and expiry date will need to be filled. You will be able to download your official letter of invitation automatically after we have received your payment.

Important: BIR declines any responsibility in case a participant does not obtain his/her visa in due time. Should a delegate cancel his/her registration/hotel reservation because a visa has not been granted, the delegate will be bound by the convention registration terms and conditions. We recommend that delegates subscribe to an insurance covering any possible cancellation charges of their trip or participation to the Convention.

LIST OF PARTICIPANTS

As from 1 September 2020, registered delegates will receive a provisional list of participants which will be updated and send by e-mail on a weekly basis.

A printed list of participants (registered by 30 September 2020) is provided to all registered delegates in order to help identify potential business partners (including delegates’ names, company names, division codes and email and/or mobile phone number when authorized by the delegate). An additional list of late registrants is available at the convention registration desk.
Registered delegates will have regular access to the updated list of participants as from 16 April 2020. 

DISCLAIMER

BIR may not be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected.

Should the venue or speakers change, or should the event be partially or completely cancelled for any reason outside the organiser’s control (including, but not limited to, acts of terrorism, global disease outbreak, extreme weather conditions and/or industrial action), the organisers will endeavour to reschedule, but shall not be held responsible for any costs, damages or expenses incurred by the registrants including registration fees.

If for any reason the organisers decide to make material changes to this convention, they are not responsible for airfares, hotels or other costs incurred by the registrants.

The customer takes part in the convention, all tours and functions at his/her own risk.

The organisers may not be held liable for any costs or damages incurred as a result of events outside of their control; including, but not limited to, force majeure, strikes, consequences of global disease outbreak and/or public manifestations. Only written arrangements are binding.

The sole registered office of BIR is located in Brussels (Belgium). In any disputes that may arise concerning the execution or interpretation of the present General Regulations, both parties agree that they will be subject to Belgian law and that the commercial courts of Brussels will be competent, without prejudice to BIR’s right to initiate proceedings under the laws and before the courts of the participant’s registered office in the event any sums are due by the participant to BIR.

Registration of a participant entails acceptance of these conditions.

PRIVACY POLICY

General Data Protection Regulation (GDPR): BIR takes your data seriously.
Your privacy is important for us and we take your data seriously.

BIR collects and processes personal data in accordance with applicable data protection legislation, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 (“GDPR”).

BIR does not collect or store any of your personal data without your consent when you are visiting this website.

BIR may however obtain your personal data in the context of interactions with you as a member, a partner, a relevant stakeholder, a supplier of goods or services or a (potential) employee.

You can find our Privacy Notice explaining why and how we collect your personal data, the measures we take to protect your data and how long we retain your data. The GDPR also grants you certain rights as a data subject.

If you have questions regarding the processing of your personal data, you can always contact us by e-mail (privacy@bir.org) or by letter to BIR, Avenue Franklin Roosevelt 24, 1050 Brussels, Belgium, Attention “Privacy”.

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